Terms of service
 
Data protection
 
The participant’s address and other relevant information will be stored in the Brussels Matters’ database, primarily
to provide information about future discussions.
 
Brussels Matters only collects and stores the data necessary for the purposes indicated below when the
participant submits the relevant data to Brussels Matters on registering for a discussion via the Brussels
Matters' website, namely:
 
  1. Payment of participation fees.
  2. Inclusion in the list of participants in Brussels Matters’ discussions.
  3. Distributing alerts about future discussions hosted by Brussels Matters. 
Data collected for these purposes will be controlled by Brussels Matters and may be sent to and processed
by a third party contractually engaged by Brussels Matters to provide services necessary for
hosting of our discussions.

In case the participant indicates that he or she does not wish Brussels Matters to do so (by sending an e-mail
to info@brusselsmatters.eu with the subject ‘Unsubscribe’), Brussels Matters will immediately and
definitively remove the participant’s details from our database.
 
Your e-mail address will only be used by Brussels Matters. We do not sell or rent e-mail addresses to
anyone outside Brussels Matters.
 
Participants have the right to know if his/her data is being processed and to require Brussels Matters to
change, rectify, erase or block his/her data.
 
All correspondence concerning personal data should be addressed to the Managing Director, Brussels Matters Limited at the address on our homepage (under ‘Contact us’).

External links

Brussels Matters is not responsible for the content or reliability of any websites linked to from its site, and cannot accept liability for any damage or loss arising from reliance on such websites. Links to third-party information should not be taken as endorsement of any kind.

We cannot guarantee that these links will work all of the time and we have no control over the availability of the linked pages.

Participation in discussions

Participation in Brussels Matters’ discussions is limited to lawyers currently practising
law and/or offering legal advice. We may invite non-lawyers to participate in our discussions
but on an invitation-only basis and at our sole discretion.
 
All discussions hosted by Brussels Matters are held under the Chatham House rule. Therefore, participants are free to use the information received, but neither the identity nor the affiliation of the speaker(s), nor that of any other participant, may be revealed including to any person not participating in the discussion.
 
This encourages an open discussion with the panel and other participants.
 
By confirming that they accept the Brussels Matters' terms & conditions when registering, all participants explicitly agree to this condition of their participation in our discussions.  

Please email enquiries@brusselsmatters.eu if you have any questions.
Quality of service

Brussels Matters takes all necessary steps to ensure that the audio quality of the discussions we host from Brussels is of the highest possible standard.

To ensure that teleconference participants enjoy the highest possible audio quality in their location, we recommend
that:
1. Teleconference participants participate at their desks so as, for example, to be able to follow with ease the speaker’s PowerPoint slide presentation accessible from the Brussels Matters website on the day.

2. Before joining the meeting, teleconference participants close their office doors to minimise disruptive background noise, and post a note that ‘I am in a meeting – please do not disturb’ on the door.
 
3. Teleconference participants do not join the discussion by mobile phone as this may increase the risk of being disconnected – and the commensurate time lost in dialing back into the discussion – due to factors entirely outside our control.

Registrations

In accordance with these Terms of Service, all participants in discussions hosted by Brussels Matters must register to participate.

Substitutions

Substitutions can be made up to 24 hours before the start of the discussion. Substitutions made on the day of the discussion are at Brussels Matters' sole discretion.

Right of refusal

In accordance with the private, lawyer-only nature of Brussels Matters discussions (above), we reserve the right
to refuse admission to any and/or all of our meetings to individuals who have not registered to participate.

Unregistered individuals who present themselves unannounced at the door or attempt to participate howsoever
by teleconference in our discussions will be refused access.

Any individual seeking to participate in a discussion by teleconference by quoting the personal and
unique access code(s) Brussels Matters sends to a registered participant and for whom no substitution information has been received in a timely fashion will be denied access to the discussion.  

Changes to Brussels Matters receipts

Occasionally, we are asked to change a receipt for payment to participate in a discussion after Brussels Matters has issued the receipt based on the data provided at the time of registration.

Please check all the information provided at Step 3/5 of the registration process as this information forms the basis for the receipts for payment issued by Brussels Matters.

Requests to change receipts once they have been issued by Brussels Matters will incur an administration charge, currently 50% of the value of the transaction.

Acceptance of these terms of service

By completing the registration process to participate in a discussion hosted by Brussels Matters,
all participants are deemed to accept these Terms of Service in full.

Brussels Matters reserves the right to take whatever action it considers reasonable to preserve the
quality of our discussions.

This includes but without limitation restricting and/or barring participation at future discussions to and/or identifying any individual and/or law firm or organisation who we establish (for example, from media reports) has breached these
Terms of Service.

Other legal provisions

Should individual provisions of these terms of service be held by a competent court of law to be invalid, this shall have no effect on the validity of the remaining provisions.

Brussels Matters cannot assume liability for incorrect information or other errors resulting from
technical problems or other reasons beyond its control.

The contractual relationship between the parties shall be interpreted, construed and governed by the laws of Ireland.

As far as legally possible, both parties hereby submit to the jurisdiction of the Irish courts.